FOCUS Conference Sponsorship Information

If you are interested in being a sponsor, email [email protected]

     
This page is your one-stop shop for all sponsor information as you prepare to join us at conference. If you have any questions please email us at [email protected].


Booth Details

Each 10’ x 10’ booth will be set with a 8' backwall drape‚ 3' sidewall drape, (1) 6’ x 30” black skirted table, (2) chairs, (1) wastebasket and an organization I.D. sign. Your exhibit cannot exceed 10’ high.  

Please ensure your exhibit does not exceed the 10' x 10' booth space due to fire safety and traffic flow.

The exhibiting company offers additional furniture options to make your space more unique. Those options will have an applicable charge. 

Deadlines & Refund Policy

September 1: Online Sponsorship Registrations confirmed.

October 1: Submission of all benefit items (e.g. logos, ads, mobile app components).

December 1:  Add or remove attendees: Hotels and Registrations. All attendees confirmed in the online sponsorship registration and hotels by Dec 1.  

The following is the refund schedule for sponsorships:

  • August 31, 2018: 50% refund of deposit before this date
  • September 1, 2018: Registration and deposit deadline
  • December 1, 2018: Final payment due. No refunds after this point.

Check-in, Move Out, & Welcome Brunch

Sponsor Check-In:  Will take place - Thursday, January 3rd at 9:00 a.m. 

Booth Move-In: Will take place - Thursday, January 3rd from 1 p.m. - 5 p.m.

Booth Move-Out: Will take place - Monday, January 7th from 1 p.m. - 3 p.m.

Sponsor Welcome Brunch: Will take place - Friday, January 4th 10:30 a.m - 11:30 am in the Sponsor Hospitality Suite.

Required Items to Submit

You will receive information from your FOCUS sponsorship contact regarding your sponsorship items and process for submission.

If you are selling any items, the Indiana Department of Revenue (“IDOR”) requires that you register your business with IDOR and submit a Business Tax Application (BT-1) for sales tax. There is a $25 fee. You can complete the form here. 

All sponsors selling products or tangible items are required to have a BT-1 and to collect the Indiana state sales tax (currently 7%) and declare to the IDOR.

Vendors / Marketplace

If you are selling any items, the Indiana Department of Revenue (“IDOR”) requires that you register your business with IDOR and submit a Business Tax Application (BT-1) for sales tax. There is a $25 fee. You can complete the form here.

All sponsors selling products or tangible items are required to have a BT-1 and to collect the Indiana state sales tax (currently 7%) and declare to the IDOR.

Hotel Information

To book your hotel room at the Sponsorship rate: click here.

For questions about hotels, please contact Connections Housing at   [email protected]

You are welcome to book any accommodations of your choice. You are not required to stay in FOCUS selected hotels.

Shipping / Electricity / Wi-Fi Options for Your Booth

Depending on what you bring to conference and how you desire to set up your sponsorship space, there may be additional items which you may require. The conference venue will have services for sale, including electricity, Wi-Fi and audio/video that will enable you to get the most out of your sponsorship space.  There are applicable rates for these services.

Shipping: If you will be shipping anything to the convention center,  you MUST ship to our exhibiting company. You can ship to our exhibiting company through your provider (FedEx, UPS, etc.), but the exhibiting company will do all the handling to the convention center. There are applicable rates for this service.

Shipping Process:

  1. Complete these labels with your booth number and attach a label to each individual item you’re shipping (i.e. box or crate)
  2. Ship from any carrier (i.e. FedEx, UPS) of your choice to Fern Expo at their Advance Warehouse. Must arrive between 12/10/2018 - 12/28/2018
  3. Complete this payment authorization form (credit card information and your company name)
  4. Send payment authorization form to [email protected], mail or fax to Fern Expo:

Additional Notes: The Advance Warehouse will be closed the following dates: December 24-25, 2018, December 31, 2018 & January 1, 2019. Please plan shipments early to avoid any delay in your freight arriving. 

To estimate shipping and handling costs:

  • If your TOTAL shipment is under 50lbs: $ 50.12 / first piece and then $ 19.00 / ea. Additional piece (i.e. box)
  • If your TOTAL shipment is over 50lbs: There’s a $225 minimum with these rates: 

The above rates include receipt of your freight; delivery to the booth; storage and return of empty crates; and reloading. Additional charges may apply if your shipment does not arrive/depart during the designated move-in/out times. 

Fern Expo will be onsite for move-in and move-out to answer questions about shipping Have shipping and handling questions? Call the Fern Expo at 317.635.9606 or email

Wi-FI: Information coming!

Scavenger Hunt

There will be a scavenger hunt through the mobile app with a QR code scan provided to you by FOCUS. FOCUS will promote the scavenger hunt to attendees to help drive traffic to your booth; You’re encouraged to utilize the scavenger hunt by engaging attendees who come to the booth for the scavenger hunt to participate in your raffle if you choose to provide one. 

Schedule & Venue

For the conference schedule, click here.

 SEEK2019 will be hosted at the Indiana Convention Center located on 100 S. Capitol Avenue, near the heart of Indianapolis. 

For driving directions, click here.

For parking information click here.

For move in and move out of  POVs , the tarmac guard will tell you where to go for your move in time and he will give you a temporary parking slip that gives you an end time. Here is the location of the tarmac:

Best Times to Be at Your Booth

After Mass: 9:30 a.m. - 10:30 a.m.

Lunch & Sponsor Expo: 11:30 a.m. - 1:45 p.m.

Dinner & Sponsor Expo: 4:30 p.m. - 7:30 p.m. 

After the Keynote / Sponsor Expo: 9:00 p.m. - (???)

Most college students are not up in the morning. They only get up early for coffee!

First Time Sponsors

We're excited to have you join us! As first time sponsors of our conference, here are a few helpful tips:

  • Hotels are not included with your sponsorship. View hotel information here.
  • Wi-fi is not included with your sponsorship. View wi-fi information here.
  • If you are shipping to the convention center, additional charges apply. View details here.
  • To have a great experience, ensure you engage with the attendees. View best practices here. And, remember to have fun! 


  • Parking

    For parking information click here. 

    Additional options can be found here.

    Meals & Food

    Your SEEK 2019 sponsorship includes lunch on January 4, 5, and 6th. 

    Other food options:

    Best Practices

    Over the past few years, we have learned that the most successful sponsors are those who proactively engage attendees. Taking this information, we have put together a guide of best practices to help you make the most of your  sponsorship!

    What do you want to accomplish as a sponsor?

    • Once you’ve established your goals, you can begin to come up with some creative ideas
    • Most of our sponsors have one of the following goals:
      • Gather contact information
      • Sell products
      • Have conversations and make connections with attendees


    If you want to gather contact information:

    • Have an award or incentive for getting that information
      • i.e., signing up for a raffle
    • Have some fun props that attendees can take a picture of/with and then email that picture to the attendee after the conference


    If you want to sell products:

    • Display your products on and behind your booth
    • Tell students as they walk by that they would look great in your apparel
    • Ask them if they’ve ever heard of anything you are selling
    • As a reminder please submit this item.

    If you want to have a presence at SEEK 2019, have conversations with attendees and make connections:

    • If you’re a religious sponsor, consider bringing a “How would you look in a habit/vestment” photo booth cut-out so students can take photos of themselves in it!
    • Fun props
    • Interactive games

    Other ways to generate traffic flow:

    • Stand in front of your table – don’t just sit behind it
    • Actively engage anyone who walks by
    • Make eye contact
    • Talk to them – do something fun!
      • "Do you want to sign up for a raffle?"
      • "Have you ever heard of the _________?"
      • Hand them an iPad with an interactive app or something that they can’t walk away with
    • Have students stop by your booth during a certain time to get a free giveaway
    • If there is enough buzz and excitement surrounding your booth, people will come and find you


    Remember, approximately 75% of attendees are college students, so you should engage them like college students!

    • College students have late hours
    • They don’t want to be marketed to
    • They want an experience
    • They love free stuff and food
    • They will rarely initiate a conversation with sponsors
    • Make yourself interesting and relevant to them!
    • Be casual. Anything too formal could make you seem unapproachable to students
    • Things to catch the eye:
      • Matching outfits
      • Interesting booth set up
      • Logos
      • Something fun!


    What to bring for your booths:

    • Laptop for video
    • Monitor, etc.
    • Posters
    • Brochures
    • Business cards
    • Signup sheets
    • Raffle prizes (If you plan on doing one)
    • Flair to help your booth look cool

    Booth Ideas


    Lead Generation Scanning Device

    Use a handheld device to scan attendees' wristbands to collect contact information and other demographic data for your organization to keep. You'll receive post-event reporting with the collected information. (No need for pen and paper!) -- $550 additional

    Here is an example of what you'll see:

    Maps

    Indianapolis Convention Center: SEEK 2019 sponsors will be on level 1. Click here.

    Docks for loading and unloading: click here.

    Other maps and driving directions: click here

    FOCUS' Expectations

    FOCUS faithfully adheres to the teachings of the Roman Catholic Church. We strive to create a faith-filled, orthodox environment for conference attendees.

    For this reason, FOCUS reserves the right, in its sole discretion, to refuse applications, pull or close any exhibits or events that frustrate its mission or contradict the teachings of the Magisterium of the Catholic Church as outlined in the following profession of faith:

    With firm faith I believe and profess each and everything that is contained in the Symbol of faith, namely:

    I believe in one God, the Father almighty, maker of heaven and earth, of all things visible and invisible. I believe in one Lord Jesus Christ, the Only Begotten Son of God, born of the Father before all ages. God from God, Light from Light, true God from true God, begotten, not made, consubstantial with the Father; through him all things were made. For us men and for our salvation he came down from heaven, and by the Holy Spirit was incarnate of the Virgin Mary, and became man. For our sake he was crucified under Pontius Pilate, he suffered death and was buried, and rose again on the third day in accordance with the Scriptures. He ascended into heaven and is seated at the right hand of the Father. He will come again in glory to judge the living and the dead and his kingdom will have no end. I believe in the Holy Spirit, the Lord, the giver of life, who proceeds from the Father and the Son, who with the Father and the Son is adored and glorified, who has spoken through the prophets. I believe in one, holy, catholic and apostolic Church. I confess one baptism for the forgiveness of sins and I look forward to the resurrection of the dead and the life of the world to come. Amen.

    With firm faith, I also believe everything contained in the word of God, whether written or handed down in Tradition, which the Church, either by a solemn judgment or by the ordinary and universal Magisterium, sets forth to be believed as divinely revealed.

    I also firmly accept and hold each and everything definitively proposed by the Church regarding teaching on faith and morals.

     Moreover, I adhere with religious submission of will and intellect to the teachings which either the Roman Pontiff or the College of Bishops enunciate when they exercise their authentic Magisterium, even if they do not intend to proclaim these teachings by a definitive act.

    SEEK 2019 Website: www.seek2019.com

    Sneak peak at SEEK: click here

    Exploring Indianapolis: www.visitindy.com

    Digital Promo Pack - Downloadable graphics to share about SEEK 2019: https://seek2019.com/digital-promo-pack/ 


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